Academic advising is recognized at the College as important to the educational development of its students and as both a natural extension of teaching and an important professional obligation on the part of its faculty. Sound academic advice can make the crucial difference between a coherent and exciting education that satisfies personal and professional goals and one that is fragmented and frustrating. It helps the student address not simply course selection and scheduling but also what a liberally educated person should be and know. Because students are responsible themselves for meeting academic goals and requirements, they are urged to take full advantage of the help and information the advisor can offer. Students should take the initiative in making appointments with the faculty advisor for academic and other counsel. New Students are assigned an academic advisor by the Office of Academic Advising. Students are required to meet with their advisors to discuss academic, personal and professional goals; to review the academic regulations and requirements of the College; and to receive help in planning a specific program of study. Freshmen have three required advising meetings during the first year and must attend these meetings in order to register for the next semester. Although students may change their advisor at any time by requesting a change in the Office of Academic Advising, most students retain the same advisor during the sophomore year. After students declare their major, they are assigned an advisor by the department, program or school in which they are completing a major. Students declaring two majors are assigned an advisor in both majors. For details on when students can or must declare a major, see the Catalog section, “Majors & Minors ”.
The Earl Gregg Swem Library
Carrie Cooper, Dean of University Libraries
Web site: www.swem.wm.edu
Mission and Services
The Earl Gregg Swem Library actively participates in the teaching and research missions of The College of William and Mary by providing services, collections, staff, and facilities that enrich and inform the educational experience and promote a lifelong commitment to learning.
The library fulfills this mission by helping students, faculty, staff, and visitors find information and learn research skills; selecting and acquiring the best resources for the College’s curricular and research needs; and organizing, preserving, and providing access to these resources efficiently and effectively.
Approximately 120 high-end PCs, each loaded with a large suite of productivity applications and specialized course software, are located on the first floor. Computers in the adjacent Learning Center classroom are available for use when classes are not scheduled. There are numerous open network ports for laptop connections, and each floor is configured for wireless access. Thirty two group rooms are scattered throughout the library for group collaboration and presentation practice. Students, faculty, and staff may borrow wireless laptops, Ethernet cables, and iPods.
Swem Library’s collection includes 1,166,391 cataloged volumes; 1,491,159 microforms; 469,304 government documents; 23,451 maps, extensive bound periodical holdings from the 19th-21st centuries; 4,358 current periodicals and serials; 37,657 multimedia materials; and 14, 832 linear feet of manuscripts and archives. In addition to the main library, Swem Library has separate libraries for chemistry, music, and physics.
The library offers many electronic resources, including an online catalog and access to more than 525 databases and over 104,949 electronic journals. These are available through Swem’s home page http://swem.wm.edu. For more information, visit the library’s home page.
Reference librarians, available most hours that the library is open, can help identify library resources that are potentially useful for a particular project, explain the use of specific information tools, assist with searching electronic databases, offer group instruction to classes, and provide general advice on using the library. Contact information for the Reference Department can be found on the Swem webpage.
Government Information Services
Swem Library provides access to federal, state, and international documents and is a selective depository for publications issued by the United States and Virginia governments. Access to electronic government information can be found on the Swem webpage. For assistance with government information, contact the library’s reference desk.
Circulation and Reserves Services
The Circulation and Reserves Department helps patrons identify and locate materials in the library; answers questions about library policies, procedures, and equipment; manages patron records; including fines and fees; checks out books, video and audio recordings, laptops, iPods, headphones, internet cables, calculators, etc.; and manages course reserves. All of the library’s materials are available for use within the library, and most items can be borrowed for use outside the building. The W&M ID card serves as the library card for students, staff, and faculty. All patrons have access to their library account by visiting Swem Library’s web page and opening “My Account.” Contact information for the Circulation and Reserves Departments can be found on the Swem webpage.
If a book, journal article, or other item is not available at W&M, it can usually be borrowed from another library. Current students, faculty, and staff can submit requests for such materials through the library web page. Please allow a minimum of two weeks for an interlibrary loan request to be filled, although most will arrive much sooner. Contact information for the Interlibrary Loan Department can be found on the Swem webpage.
Swem Library’s Media Center production and related services are available to W&M students, staff and faculty. These studios are equipped with a wide array of software and hardware for the creation of multimedia-based projects. With a full-time staff, loanable production equipment, and the Media Studios’ array of industrystandard software, the Media Center is capable of supporting a wide range of multimedia projects from pre-production, production, post-production to digital / analog distribution.
Contact the center through its web page.
Special Collections Research Center
Swem Library’s Special Collections Research Center is a learning lab, much like a science lab, except the raw materials it offers for experimentation and observation are original manuscripts, photographs, rare books, sheet music, maps, and other unique or rare treasures documenting humanity’s history and culture. Focused on Virginia history but with nationally significant collections, the Manuscript Collections include letters, diaries, journals, scrapbooks, business records, organizational minutes, and other items that provide evidence of events great and small as well as the daily lives of Americans of all backgrounds. The Rare Books Collection includes volumes dating from the 1400s to today and focuses on Virginian, gardening and natural history, religion, dogs, book arts, travel, science, and medicine. The University Archives collects material documenting the College’s history. From bursar’s records and other official papers to freshman caps, tapes of choir concerts and student publications, the University Archives has it all. For the latest information, please visit the Special Collections web page.
Hours for the library, various departments, and branch libraries are posted at http://swem.wm.edu/ Because these hours might vary, especially during interim periods and holidays, please check the web page or call (757) 221-INFO to confirm hours before you visit.
Swem Departmental Libraries:
In addition to the main library, Swem Library has separate libraries for Chemistry, Music, and Physics.
- Chemistry Library, 1022 Integrated Science Center, (757) 221-2094
- Music Library, 250 Ewell Hall, (757) 221-1090
- Physics Library, 161 Small Hall, (757) 221-3539
Other William and Mary libraries include:
Carrie L. Cooper (2011), Dean of University Libraries, B.S., The Florida State University; M.L.I.S., The University of Southern Mississippi.
Karen Berquist (2007), Coordinator, Science Libraries, B.A. College of William and Mary; M.A. Old Dominion University.
Stephen D. Clark (1987), Acquisitions Librarian, B.A., University of North Carolina-Charlotte; M.S.L.S., University of North Carolina-Chapel Hill; M.S., Fort Hayes State University.
Jennifer Cummings (2011), Reference Librarian, B.S., Virginia Tech, M.L.S., University of South Carolina.
Michael Troy Davis (2005), Director, Media Center, B.A. and M.L.I.S, University of North Carolina at Greensboro.
Kathleen DeLaurenti (2011), Arts Librarian, B.F.A, Carnegie Mellon University; M.L.I.S., University of Washington.
Kay J. Domine (1974), Special Projects Librarian, B.A., University of Michigan; M.A., University of Wisconsin-Madison.
Beatriz B. Hardy (2006), Marian and Alan McLeod Director of the Special Collections Research Center, B.A., Goucher College; M.A., University of Virginia; M.L.S and Ph.D., University of Maryland.
Martha E. Higgins (2008), Reference Librarian, B.A. SUNY Albany; M.A. SUNY Albany; MLS University of Maryland.
Karlene Noel Jennings (2005), Senior Director of Development, B.A., Washington and Lee University; M.Ed., Cert., University of South Carolina, Columbia; Ph.D., Iowa State University of Science and Technology.
Patricia M. Kearns (1995), Head of Bibliographic Control, B.S., University of Virginia; M.L.S., University of Pittsburgh.
Mack A. Lundy III (1993), Systems Librarian, B.A. and M.L.S., University of South Carolina.
Katherine F. McKenzie (1989), Coordinator of Interlibrary Services and Reference Librarian, A.B. and M.S.L.S., University of North Carolina-Chapel Hill.
Mary S. Molineux (1999), Reference Librarian, B.A., The College of William and Mary; M.S.L.S., University of North Carolina-Chapel Hill.
Catherine A. Reed (2002), Director, Collections and Content Services, B.A., State University of New York–Oswego; M.L.S., Syracuse University.
Susan A. Riggs (1993), Manuscripts and Rare Books Librarian, B.A., University of Richmond; M.A., The College of William and Mary.
Ute Schechter (2001), Burger Archivist, Magister, University of Cologne (Germany).
Amy C. Schindler (2007), University Archivist, B.A., University of Wisconsin-Madison, M.A., University of Wisconsin-Milwaukee, M.L.I.S., University of Wisconsin-Milwaukee.
Paul H. Showalter (2005), Reference Librarian and Library Instruction Coordinator, B.A., Virginia Polytechnic Institute and State University; M.S., University of North Carolina-Chapel Hill.
Jean Sibley (2009), Serials Librarian, B. A., Douglass College/Rutgers University; M.S., University of Florida; M.L.I.S, Florida State University.
Debra R. Weiss (2004), Director of Technology, B.S., Indiana University of Pennsylvania; M.S.L.S., University of North Carolina-Chapel Hill.
Donald J. Welsh (1989), Head, Reference Services, B.A., University of South Carolina; M.S.L.S., University of North Carolina-Chapel Hill; M.L.A., Boston University.
Office of Student Affairs
||Virginia M. Ambler
||Vice President for Student Affairs
||Patricia M. Volp
||Dean of Students
||Associate Vice President (Campus Living) and Director of Residence Life
||Executive Director of Student Activities and Unions
||Vernon J. Hurte
||Senior Associate Dean of Students
Director of Center for Student Diversity and Assistant to the Vice President for Student Affairs and Diversity
||Andrew D. Stelljes
||Assistant Vice President for Student Affairs (Student Engagement and Leadership) and Director of Community Engagement
Student Health Center
Dr. Virginia D. Wells, Director
Monday, Tuesday, Thursday, Friday 8:00 a.m. - 5:00 p.m.;
Wednesday 10:00 a.m. - 5:00 p.m. and
Saturday 9:00 a.m. - 1:00 p.m. (limited service only)
Fall, Spring, Winter Break and Summer Hours:
Monday, Tuesday, Thursday, Friday 7:45 a.m. - 4:00 p.m.
Wednesday 10:00 a.m. - 4:00 p.m. No weekend hours
The College of William and Mary
Student Health Center
P.O. Box 8795-8795
Williamsburg, VA 23187
The Student Health Center provides high-quality, primary medical care for full-time students. The Health Center delivers a wide variety of services, many of which are covered by the Student Health Fee included in the Tuition and General Fee. There is fee for office visits, as well as a fee for certain services, labs, pharmacy and medical supplies. A list of fees can be found on our website. All matters between a student and the Health Center staff are confidential and except in the case of life threatening situations, medical emergencies, severe emotional or psychological distress, or when required and/or permitted by law, information will not be released without the student’s written consent.
Virginia state law requires all full-time students who are enrolling for the first time in a four-year public institution to provide a health history and an official immunization record. The College further requires all full-time students (including previously matriculated students) as well as any other student eligible for services as determined by their department (i.e. Language House tutors, PTUG/Flex Track students with full time hours, students with an approved underload, transfer students, or Psy. D. students) to provide documentation of the same immunization requirements AND a physician documented medical history performed within the twelve months preceding his/her enrollment. This form will not be accepted if the physician completing and signing the form is a family member. Previously enrolled students who are reentering as full-time students after an absence of less than 3 years must update their Immunizations to meet current requirements. Additionally, enrolled students who are reentering as full-time students after an absence from campus of greater than 3 years must submit a new history, physical, tuberculosis screening and must update immunizations to meet the current requirements. If the absence is greater than 10 years, then the entire form needs to be resubmitted. This information MUST be submitted on William and Mary’s Health Evaluation Form which is available at http://www.wm.edu/health/pdfs/healthevaluationform.pdf. In order to be eligible for medical care, graduate and undergraduate students must have paid a Health Fee for the current semester and met the Health Evaluation Form requirements including a physician documented medical history and submission of an official immunization record. Failure to comply with this requirement will result in the following actions: prevention from registering for classes; ineligibility for non-urgent medical care at the Student Health Center; and may also result in eviction from the residence halls and/or removal from campus (depending on the medical issue); and will include referral for judicial action for violation of the Student Code of Conduct.
The College requires all full-time undergraduate and graduate students admitted Fall 2006 or after and all F-1 and J-1 international students to have health insurance coverage throughout the school year as a condition of enrollment. These students will be enrolled in the college-endorsed Student Health Insurance Plan and the cost will be billed to their student account in two installments (fall and spring semester) UNLESS proof of other adequate health insurance coverage is furnished. Students who already have health insurance for the entire academic year must submit a waiver request by the posted deadline each academic year and the waiver request must be approved to avoid being enrolled in the Student Health Insurance Plan. All other full-time undergraduate and graduate students admitted prior to fall 2006 are not required by the College to have health insurance coverage but are eligible to enroll in the college-endorsed Student Health Insurance Plan on a voluntary basis. It is the student’s responsibility to verify whether or not the charge has been billed to your student account. If there is a billing error, you should contact the Student Insurance Coordinator immediately. To access the waiver or enrollment request forms and for more information about the insurance requirement or the college-endorsed insurance plan, please visit www.wm.edu/health/insurance.
The Office of the Dean of Students
Patricia M. Volp, Ed.D., Dean of Students
Campus Center 109
The Office of the Dean of Students assists students in fulfilling the academic requirements of the College. The Committee on Academic Status, a faculty committee coordinated by the Dean, monitors students’ progress towards their degree and makes decisions on academic overloads and under-loads. The Office offers workshops and appointments for developing time management and study skills. It also coordinates New Student Orientation, Transfers Student Support Services, Disability Services, Student Conduct and Health Education.
Dr. Warrenetta C. Mann, Director
Blow Memorial Hall, Suite 240, 221-3620
The Counseling Center offers a range of brief services for William and Mary students in order to address psychological issues, personal concerns, interpersonal issues, and crisis intervention. Staff members are available to discuss any important personal concerns a student may be facing and work with that student to provide resources to address those concerns.
The staff of the Counseling Center is a diverse group of mental health professionals, including psychologists, counselors, and social workers. A sport psychologist is available for students interested in learning how to enhance their athletic or academic performance. Psychiatric consultation is available through referral to the Student Health Center. All staff are trained and experienced in dealing with the problems of university students.
Appointments may be made by calling the Counseling Center at 221-3620 or by coming to the office in person. Office hours are 8 a.m.-noon and 1p.m. - 5p.m., Monday through Friday. Emergency services during the fall and spring semesters are also available after hours and on weekends by calling the Campus Police at 221-4596 and asking to speak with the Counseling Center ‘on-call’ counselor.
The Cohen Career Center
180 Stadium Drive
Mary Schilling, Director
The Cohen Career Center focuses on preparing students for their post-graduation plans, whether they be pursuing a graduate degree, volunteering or finding employment. The staff focuses on career counseling, resume writing, interviewing and networking. The Center offers workshops throughout the year focusing on these areas and more.
The Center for Student Diversity
Vernon J. Hurte, Ph.D., Director
Campus Center 159
The Center for Student Diversity strives to foster inclusion, collaboration, and relationship-building within our campus community. The Center provides academic, social, and transition support for underserved and underrepresented students and promotes exchange and dialogue between individuals of diverse backgrounds and identities. We also serve as an information center, providing training and resources to the campus and local Williamsburg community regarding multicultural and diversity topics.
Lisa Colligan, Director of Disability Services and Assistant Dean of Students
Campus Center 109
Disability Services strives to create a comprehensively accessible living and learning environment to ensure that students with disabilities are viewed on the basis of ability by considering reasonable accommodation on an individual and flexible basis. The decision to request accommodation is voluntary and a matter of individual choice. Students seeking accommodation are strongly encouraged to contact Disability Services and submit all supporting documentation early to allow adequate time for planning.
Documentation of Disability
Documentation serves two primary purposes. First, it establishes that the individual has a disability, and therefore is protected from discrimination. Second, documentation must describe the current functional impact of the disability so that potential accommodations can be identified.
All documentation of disability should consist of an evaluation by an appropriate professional that is not older than three years from the date of the first accommodation request. Included must be a clear statement of the diagnosis, the basis for the diagnosis, and the current impact of the disability as it relates to the accommodation request. As appropriate to the disability, the documentation should also include the following elements:
- A diagnostic statement identifying the disability, date of the most current diagnostic evaluation, and the date of the original diagnosis.
- A description of the diagnostic tests, methods, and/or criteria used including specific test results and standardized test scores, as well as the examiner’s narrative interpretation.
- A description of the current functional impact of the disability. This may be in the form of an examiner’s narrative, and/or an interview, but must have a rational relationship to diagnostic assessments. For learning disabilities, current documentation is defined using adult norms.
- A statement indicating treatments, medications, or assistive devices/services currently prescribed or in use, with a description of the mediating effects and potential side effects from such treatments.
- A description of the expected progression or stability of the impact of the disability over time, particularly the next five years.
- A history of previous accommodations and their impact.
- The credentials of the diagnosing professional(s), if not clear from the letterhead or other forms. Please note that diagnosing professionals cannot be family members or others with a close personal relationship with the individual being evaluated.
Documentation of cognitive impairment such as Specific Learning Disability, Attention Deficit Disorder, or physical, medical, and psychological disorders affecting learning must include a comprehensive report of psycho-educational or neuropsychological evaluation meeting specified documentation criteria. (Please see http://www.wm.edu/offices/deanofstudents/services/disabilityservices/index.php for a list of criteria.) IEP or 504 plans will not be considered sufficient documentation unless also accompanied by a current and complete comprehensive report. Documentation prepared for specific non-educational venues such as the Social Security Administration or the Department of Veteran’s Affairs may not meet these criteria. Records from school divisions concerning students exiting from special education services under the Individuals with Disabilities Education Act (IDEA) will be given due consideration in determining the presence of a qualifying disability and making accommodation decisions. All documentation of disability is considered confidential and will not be released without a student’s prior written consent.
Beyond the more objective determination of a disability and its impact provided by external documentation, the College recognizes that input from the individual with a disability is also a rich and important source of information on the impact of disability and on the effectiveness of accommodations. Accommodation decisions are made on a case by case basis, considering the impact of a particular student’s disability within the specific context of a college-level academic environment.
Office of International Students, Scholars, and Programs (ISSP)
Located on the second floor of the Reves Center, ISSP is the “international office” of the College, serving the needs of students, scholars, and faculty (and their dependents) from abroad. For international students, we provide immigration advising services; issue I-20s and DS-2019s for F-1 and J-1 student visas; assist with government agencies (e.g. Social Security Administration, Department of Motor Vehicles); organize events, trips and programs to help students transition to life at W&M and experience the United States as fully as possible, and advocate the concerns of international students with offices on and off campus.
Walk in hours are weekdays, 11 a.m.-5 p.m., throughout the year.
Tel. 757-221-3594; Fax 757-221-3597;
William and Mary has long recognized its responsibility to provide a global perspective to its curriculum so students gain the international understanding necessary to be informed citizens. The College encourages students to view study abroad as an educational objective. When planned in advance and integrated into a student’s on-campus academic plan, study abroad can be integral to the liberal arts education, providing cultural enrichment, personal development and intellectual challenge.
William & Mary currently has tuition exchange agreements with the University of Adelaide (Australia), McGill University (Canada), the universities of Exeter and Nottingham and the Manchester Business School (England), Cardiff University (Wales), Institut d’Études Politiques de Lilles (France), Akita Intenrationak, Kanazawa, Keio universities (Japan), Yonsei University (South Korea), Leiden University (The Netherlands), St Andrews University (Scotland), and the National University of Singapore. Assisted enrollment agreements are in place between the College and Universidad Nacional La Plata (Argentina), Oxford University (England), St Andrews University (Scotland), Universidad Pablo de Olavide (Spain) and Peking University (China).
Summer study abroad programs are sponsored by the College in Beijing, China; Cádiz, Spain; Cape Town, South Africa; Cambridge, England; Galway, Ireland; Goa, India; Holetown, Barbados; Florence, Italy; Montpellier, France; Morelia, Mexico; Prague, Czech Republic; Siracusa, Italy; Potsdam, Germany; Rome & Pompeii, Italy; and St. Petersburg, Russia.
Students interested in learning about these programs and other foreign study opportunities should visit the website (www.wm.edu/offices/revescenter/studyabroad), contact the GEO by email (firstname.lastname@example.org) or phone (757-221-3594). You may also visit the office located in the Reves Center for International Studies. For information on credits earned through study abroad, see section “Transfer Credit for Enrolled Students .” Walk-in hours for the offices of Study Abroad and International Student and Scholar Services are 11-5 weekdays throughout the year.