Registration for Graduate Credit
All graduate students admitted to a course numbered 500 or above shall receive graduate degree credit upon satisfactory completion of the course. A graduate student in Arts & Sciences may be allowed to register for graduate credit for graduate courses taken in the School of Education, the School of Marine Science, the School of Business, or the School of Law, provided the student submits, prior to the end of the add/drop period, the appropriate form with the approvals of the instructor, the student’s graduate director, the designated official for the academic unit in which the course is being taken, and the Dean of Graduate Studies and Research.
No credit toward a degree will be allowed for a course in which a student receives a grade below C (grade point = 2.0).
In some Arts & Sciences graduate programs, 500-level and 600-level graduate courses may be cross-listed with either 300-level or 400-level undergraduate courses. Under no circumstances may any student receive William & Mary degree credit for both the undergraduate and graduate-level versions of the same cross-listed course.
Changes in Registration
The last day for students to make changes to their course registration will be the last day of the add/drop period (as defined in the A&S Academic Calendar ). Changes in students’ schedules after the last day of the add/drop period will be initiated through the student’s graduate director using an Add/Drop/Withdrawal form which can be obtained on the web at www.wm.edu/as/graduate/studentresources/forms and requires the approval of the instructors involved, the student’s graduate director, and the Dean of Graduate Studies and Research. If the student drops a course or courses before the end of the ninth week of classes but remains registered for other academic work, the course or courses dropped will be removed from the student’s record. If the student withdraws from a course or courses after the end of the ninth week of classes through the last day of classes, but remains registered for other academic work, the grade ‘W’ or ‘F’ will be awarded by the instructor in the course depending upon whether or not the student was passing at the time of the withdrawal. If the student withdraws from the College before the end of the ninth week of classes, a grade of ‘W’ will appear on the record for each course in progress at the time of withdrawal. After the end of the ninth week of classes through the last day of classes, students who withdraw from the College will be awarded a ‘W’ or ‘F’ by the faculty member teaching each course in progress at the time of withdrawal. Students may not withdraw from a course after the last day of classes.
If for medical reasons a student does not complete a course, ‘WM’ will be entered on the record upon approval of the Dean of Students and the Medical Review Committee; see Medical Withdrawals/Leaves of Absence . See A&S Financial Obligations for regulations governing refunds of tuition and fees.
Research Graduate Students
Upon the recommendation of a student’s department/program and approval of the Dean of Graduate Studies and Research, a student’s eligibility for Research Graduate status can be established if the following conditions are met:
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The student has successfully completed all course work, excluding the required semester credit hours of 700, Thesis, or 800, Dissertation, necessary to satisfy the requirements for their degree and their degree program, while sustaining a minimum cumulative grade point average of 3.0 on a 4.0 scale.
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The student is not employed significantly in any activity other than research and writing in fulfillment of degree requirements.
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The student is present on the campus or is engaged in approved field work.
While classified as a Research Graduate, a student should register for 12 credit hours per semester or 6 credit hours in the summer of either the Directed Studies, Thesis, or Dissertation course for which payment of the part time rate of one credit hour is required. Research Graduate students may take courses other than Directed Studies, Thesis, or Dissertation, but only if payment for additional tuition has been made. However, if a student takes any additional courses while classified as a Research Graduate, the additional courses taken while classified as a Research Graduate cannot be used to fulfill degree requirements.
A Research Graduate student is not eligible for services that are paid for by fees (e.g., student health, and recreational center) unless the fee is paid.
Continuous Enrollment
This policy allows students to maintain active status with the College and to access College resources, including the libraries, email, laboratories, the Counseling Center, and the Recreation Center, upon payment of the appropriate fees. The services of the Student Health Center are not available to part-time students and students with Continuous Enrollment Status. Additionally, this policy is designed to enhance faculty mentoring and encourage student degree completion within the time limitations specified by the graduate programs. The continuous enrollment policy does not apply to students who have been officially granted a planned leave of absence or a medical withdrawal.
All full-time and part-time degree-seeking graduate students must maintain continuous enrollment during all fall and spring semesters. With prior approval from the department/program, students in good standing can remain active in their degree program with Continuous Enrollment Status by requesting to be enrolled in GRAD 999 only and by paying the ‘Continuous Enrollment’ fee. The Fall/Spring 2015-2016 Continuous Enrollment fee is $100 per semester. Students must consult their department/program’s specific guidelines regarding eligibility for Continuous Enrollment Status. If the deadline for degree completion has passed, registration for continuous enrollment is not sufficient to maintain good standing; the student must also request an extension (see section on Time Limits for Degrees and Extensions ).
The following students are not eligible for Continuous Enrollment Status and should register as a regularly enrolled full-time degree-seeking student or as a full-time Research Graduate Student if the eligibility requirements for Research Graduate status are met: (1) students employed in a graduate student appointment (Graduate Assistant, Research Assistant, Teaching Assistant, Teaching Fellow, etc.), (2) international students requiring visas, (3) students who need to be full-time for the purpose of deferring repayment of student loans, (4) students who wish to be eligible for the College’s Student Health Insurance Plan (mandatory for full-time students) and be eligible for use of the Student Health Center upon payment of the appropriate fees, and (5) students who wish to be eligible for hourly employment at the college or for financial aid requiring full-time status.
Unless granted an approved leave of absence or medical withdrawal, a graduate student who fails to register each semester has discontinued enrollment in the graduate degree program. If the student wishes to resume progress toward the degree, it will be necessary to reapply for admission to the College and to the degree program and meet any changed or additional degree requirements established in the interim. In addition, the student will owe Continuous Enrollment fees for the term(s) he/she was not enrolled.
Repeated Courses
Certain courses are specifically designated in the Graduate Arts & Sciences catalog as courses that may be repeated for credit. With the exception of these specially designated courses, no course for graduate credit in which a graduate student receives a grade of G, I, or P, or a grade between A and B-, may be repeated except as an audit. A student who receives a grade of C+ or lower in a course may repeat that course one time; see Grading and Repeated Courses . Students are responsible for ensuring they do not register for a non-repeatable course more than once.
Auditing
Any graduate student may audit a graduate or undergraduate course with permission of the instructor and graduate director. The Arts and Sciences graduate Audit Form, which can be obtained on the web at www.wm.edu/as/graduate/studentresources/forms/ must be completed and submitted to the Dean of Graduate Studies and Research prior to the end of the add/drop period (as defined in the A&S Academic Calendar ). Before beginning the audit, the student and the instructor must agree on what is required for the audit to be successful. The audited course with the grade of O, for a successful audit, or U, for an unsuccessful audit, is listed on the student’s official transcript.
Language Requirements
In degree programs for which there are language requirements, the graduate program in which a student is enrolled will determine the methods by which a student satisfies the language requirements.
For students who wish instruction in a language, the Departments of Classical Studies and Modern Languages and Literature recommend courses numbered 101-102 for those with fewer than two high school units in a language, 103-104 or 201-202 for those with fewer than three. Successful completion of a course at the 202 level or the equivalent is normally sufficient to pass examinations for reading knowledge.
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