SOE: Financial Information

The College reserves the right to make changes in its charges for any and all programs at any time, after approval by the Board of Visitors.

Tuition and General Fees (per semester)

A graduate student registered for 9 hours or more will be charged the full-time rate. Tuition for summer sessions will be charged at the per credit hour rate. In addition, a one-time registration fee of $25.00 and a one-time comprehensive fee of $50.00 will be charged for summer sessions. Students auditing courses are subject to the same tuition and fees that apply to those courses taken for credit.

 The fees included in the above total are allocated to the following:

* General Fee includes auxiliary services, Debt Service and Student Activities.
(Note: The Executive Ed.D Program follows a different fee structure. Details can be found on our website at http://education.wm.edu/academics/eppl/degrees/ga/exedd/index.php.)

Payments

Payment of Student Account

Students whose payments are received after the due date will be assessed a late payment fee of up to 10% of the outstanding balance (not to exceed $100) as prescribed in 2.2-4805 of the Code of Virginia . Failure to receive a bill does not waive the requirement for payment when due and will not prevent the application of the late fee. For more information about student accounts, please see the Bursar website at http://www.wm.edu/offices/financialoperations/sa/bill/index.php.

eBill

eBill is a service provided to College of William and Mary students. It is a convenient and reliable alternative to paper bills. Students will receive an email to their W & M email account when the student’s bill is available for viewing online. Students can access their bills by clicking on the Self Service tab on myWM. Select Student Services and Financial Aid, then Student Account; then Payment History and then the View Bill link. If students have provided a third party (person(s) who pays the bill) email address to the College, an email will be sent to that address that will include the billing due date and amount due. The third party will not be able to “see” the billing statement. It is the responsibility of the student to get the information to the appropriate person(s).

Payment Methods

Payment may be made in U.S. dollars only by cash, check, money order or cashier’s check made payable to The College of William & Mary. A check returned by the bank for any reason will constitute nonpayment and may result in cancellation of registration. The option of paying by credit card or electronic check is offered through our payment plan provider, TMS (Tuition Management Systems); however, TMS does charge a convenience fee for these services. Additional information may be obtained from the Bursar’s Office website at http://www.wm.edu/offices/financialoperations/sa/index.php.

Past Due Accounts

Any past due debt owed the College, (telecommunications, emergency loans, parking, health services, library fines, etc.), may result in cancellation of registration and/or transcripts being withheld. In the event a past due account is referred for collection, the student will be charged all collection and litigation costs, as well as, the College’s late payment fee.

Tuition Payment Plans

To assist with the payment of educational costs, the College, in partnership with Tuition Management Systems (TMS), offers the option of an Interest-Free Monthly Payment Plan for the fall and/or spring semesters of the academic year. This monthly payment plan allows you to spread your expenses for tuition, room and board over a 10-month period. Information about Tuition Management Systems is mailed to all students each spring. For additional information you can may contact them by email at service@afford.com or at the following address:

Withdrawal Schedule

Full-time Students Who Withdraw from the College

Full-time students who withdraw from the College are charged a percentage of the tuition and fees based on the school week within which the withdrawal occurs. A school week is defined as the period beginning on Monday and ending on the succeeding Sunday. The first school week of a semester is defined as that week within which classes begin. Full-time students who withdraw from the College within the first school week of the semester are eligible for a refund of all payments for tuition and fees less a $50.00 administrative fee for continuing students. After week 1 of the semester, the amount of the tuition and fees charged /refunded will be determined based on the following schedule:

Students will not be eligible for any refund of tuition and general fees if required to withdraw by the College.

Refund of the room rent will be prorated based on the date the resident officially checks out of the room with required paperwork completed by a Residence Life staff member. The Freedom Plan, Gold 19, Gold 14 and Gold 10 meal plan adjustments will be prorated on the daily rate given the last day of usage. The Block meal plan adjustments will be based on actual meal and flex point usage. The cut-off date for receiving a refund for a meal plan follows the full-time withdrawal schedule.

For students paying through a tuition payment plan, all refunds will be determined by comparing the amount eligible for refunding to the total monthly payments made to date. Any outstanding amounts owed the College for tuition, general fees, dormitory fees or meal plan charges after deducting the eligible refund will be due immediately upon withdrawal.

It is College policy to hold the enrolled student liable for charges incurred, therefore in the case of refunding any overpayment, refund checks will be issued in the name of the student.

Part-time Students who Withdraw from the College

Flex Track students who withdraw from the College within the first school week of the semester are eligible for a full refund of tuition and fees less a $50.00 administrative fee. After the first week, the amount of the tuition and fees to be charged will follow the full-time withdrawal schedule. Students will not be eligible for any refund of tuition if required to withdraw from the College.

Part-time Students who Withdraw from a Course

A part-time student who withdraws from a course after the add/drop period and remains registered for other academic work will not be eligible for a refund.

Return of Title IV

The return of Title IV funds for students with Title IV Federal Aid (Federal Subsidized and Unsubsidized Stafford, Federal SEOG, Federal Work Study, Federal Perkins, Federal PLUS) who withdraw from school will be calculated in compliance with Federal regulations. A statutory schedule is used to determine the amount of Title IV funds a student has earned as of the date the student withdraws or ceases attendance.

If a student withdraws from college prior to completing 60% of a semester, the Financial Aid Office must recalculate the student’s eligibility for all Title IV federal funds. In addition, the same refund guidelines control all other aid funds, with the exception of private or alternative loans. Recalculation is based on a percent of earned aid using the following Federal Return of Title IV funds formula:

-Percent of aid earned = the number of days completed up to the withdrawal date, divided by the total days in the semester. (Any break of five days or more is not counted as part of the days in the semester.)

-Funds are returned to the appropriate federal program based on the percent of unearned aid using the following formula:

-Aid to be returned = (100% minus the percent earned) multiplied by the amount of aid disbursed toward institutional charges.

Example of Return of Funds Calculation

Example: Virginia resident graduate student not living on campus:
Institutional Charges
Tuition $4,900
Financial Aid Package
Subsidized Stafford Loan $4,250

The student withdraws on 2/13 which is day 29 out of 112 in the semester (29/112 = 25.9% of Title IV funds earned by the student). Title IV funds = $ 4,250 ($4,250 Sub Stafford). $4,250 X 25.9% = $1,100.75 of earned Title IV funds. The remainder of funds unearned $4,250 - $1,100.75 = $3,149.25 will be returned to Federal programs.

William & Mary must return $3,149.25 to the Subsidized Stafford Loan lender.

Credit for Scholarships

Students who have been awarded financial aid are required to pay any amount not covered by the award by the established semester payment due date to avoid being charged a late payment fee. The Office of the Bursar must receive written notification of any outside scholarship from the organization before the credit can be given towards tuition and fees.

Eligibility for In-State Tuition Rate

To be eligible for in-state tuition, a student must meet the statutory test for domicile as set forth in Section 23 - 7.4 of the Code of Virginia. Domicile is a technical legal concept; a student’s status is determined objectively through the impartial application of established rules. In general, to establish domicile, students must be able to prove permanent residency in Virginia for at least one continuous year immediately preceding the first official day of classes, and intend to remain in Virginia indefinitely after graduation. Residence in Virginia for the primary purpose of attending college does not guarantee eligibility for in-state tuition. Applicants seeking in-state status must complete and submit the “Application for Virginia In-State Tuition Privileges” form. The application is evaluated and the student is notified in writing only if the request for in-state tuition is denied.

A matriculating student whose domicile has changed may request reclassification from out-of-state to in-state. Students seeking reclassification must complete and submit the “Application for Virginia In-State Tuition Privileges” to the Office of the University Registrar. The Office of the University Registrar evaluates the application and notifies the student only if the request for in-state tuition is denied. Any student may submit in writing an appeal to the decision made, however, a change in classification will only be made when justified by clear and convincing evidence. All questions about eligibility for domiciliary status should be addressed to the Office of the University Registrar, (757) 221-2815.

In determining domicile the school will consider the following factors:

• Residence during the year prior to the first official day of classes
• Employment
• Property ownership
• Sources of financial support
• State to which income taxes are filed or paid
• Location of checking or passbook savings
• Social or economic ties with Virginia
• Driver’s license
• Motor vehicle registration/Voter registration

Additional information may be obtained from the William and Mary website at http://www.wm.edu/offices/registrar/studentsandalumni/domicile/index.php, or directly from the State Council of Higher Education for Virginia (SCHEV) at http://www.schev.edu/.

William & Mary Dining & Meal Plans

William and Mary Dining Services provides a comprehensive dining program featuring a variety of meal plan options to meet the needs of each student. There are three full-service dining facilities on campus: the Commons Fresh Food Company and the Sadler Center RFoC provide all-you-care-to-eat style dining and the Marketplace in the Campus Center is an á la carte food court. There are also several additional dining locations across campus: Java City at the School of Education, Freshens at the Recreation Center, Lodge One in the Sadler Center, featuring Einstein Bros. Bagels and the Students’ X-Change convenience store, Dodge Room in Phi Beta Kappa Hall, Swem Library Starbucks, The Marshall Wythe Java City coffee bar and Java City and Boehly Cafe at The Mason School of Business.

William and Mary Dining Services offers students a total of eight meal plans to choose from. The Freedom Plan, Gold 19, Gold 14, Tribe 10 and the Commuter 3 plans provide a guaranteed number of meals per week. The Block 125, Block 100, and Block 50 plans provide a guaranteed number of meals per semester. All of the meal plans include Dining Dollars. Dining Dollars are additional, non-taxable dollars included in the meal plan to provide flexibility and convenience. The amount of Dining Dollars varies according to the meal plan selected. Additional Dining Dollars may be purchased in increments of $10 and added to your meal plan at any time during the semester. Additional Dining Dollars may be purchased at the ID Office in the Campus Center, at the Students’ X-Change in the Sadler Center or online at www.wm.edu/dining.

To select a meal plan prior to the official add/drop period, visit http://www.wm.edu/offices/auxiliary/dining/mealplans/index.php or by calling the ID Office at (757) 221-2105. Students may change or cancel their meal plan through the official add/drop period at the beginning of each semester. Changes and/or cancellations will not be permitted after the add/drop period. You can purchase a prorated meal plan and/or additional Dining Dollars at any time during the semester. If you purchase a prorated meal plan, you will not be permitted to cancel or make any changes to the meal plan for the remainder of the semester. Refunds or charges for adding, changing or canceling a meal plan are prorated weekly. Refunds are not permitted on additional Dining Dollar purchases.

Student Identification Card

The William and Mary student identification card is the College’s official form of identification prepared by the ID Office for each student. It functions as a campus meal card, library card, an entry or access card to residence halls, recreational facilities, academic buildings, and the Student Health Center. Student ID cards are not transferable and are intended for the sole use of the student to whom it is issued. An ID used by anyone other than its owner will be confiscated and the person using the ID may be subject to disciplinary action. Because cards provide access to secured buildings and financial accounts, lost cards should be reported immediately to the ID Office during business hours, and to Campus Police evenings and weekends. These offices can issue temporary replacement cards at no charge to allow students time to search for misplaced ID’s without losing access to accounts and buildings. This process also ensures that misplaced cards cannot be used by others. Temporary replacement cards must be returned to re-activate a new or found ID card and a $20 charge is assessed for lost, stolen or damaged cards, and temporary cards not returned. If an ID card has been stolen and a police report has been filed, the replacement charge is $5.00. For more information about the William and Mary ID card, call (757) 221-2105, e-mail idoffice@wm.edu, or visit our web site at www.wm.edu/idoffice.

William & Mary Express Account

The William and Mary Express Account is a debit account linked to the student’s ID card. When deposits are made to the account, students can use their ID cards to purchase a variety of goods and services both on and off campus. Deposits to the Express account may be made at the ID Office, Office of the Bursar, Parking Services, the Student’s X-Change in the Sadler Center, Swem Library Duplicating Office, the Value Transfer Station (VTS) machine located in the lobby of Swem Library, and also online at wmexpress.wm.edu. The Express Account provides a secure method of handling transactions without the concerns associated with carrying cash. The cards can be used to make purchases at the Bookstore, the Students’ X-Change, the Candy Counter, Dining Services, the Student Recreation Center, and to make payments at Swem Library, Telecommunications, and Parking Services. No cash withdrawals may be made. Balances are shown on receipts and/or the reader display.

Residence Hall Fees

Residence Hall fees vary depending on the specific building to which a student is assigned; the cost per semester ranges from $2,985 to $3,035. Residence Hall fees will be prorated on a daily basis for students acquiring on-campus housing more than two weeks after the first day of occupancy for the residence halls. Students who move out of campus housing and remain enrolled at the College will not be eligible for residence hall fee refunds unless granted a contract release by the Contract Release Committee.

Incidental Expenses

The cost of clothing, travel and incidental expenses varies according to the habits of the individual. The cost of books depends on the courses taken. Books must be paid for at time of purchase. Checks for books should be made payable to The William and Mary Bookstore.

Deposits and Miscellaneous Fees

Application Fee

A non-refundable processing fee of $50 is required with an application for admission to the School of Education. If the student attends the College, this fee is not applied as credit toward their tuition and fees charges.

Enrollment Deposit Fee

A non-refundable fee of $350 is required with an acceptance for admission to the School of Education. If the student attends the College, this fee is applied as credit toward his/her tuition and fees charges. If a student does not enroll, he/she forfeits the enrollment deposit.

Room Deposit

For returning students, a non-refundable deposit of $200 is required by the College to request a room. This payment is made to the Office of the Bursar and is applied as credit toward tuition, room and board charges. Students already enrolled may make this deposit at any time after December 1 of the Fall semester, but it must be paid before the designated date as established by Residence Life. No rooms will be reserved for students who have not paid a room deposit by the specified date. Entering freshmen are not required to make a room reservation deposit until they have been notified of admission to the College.

Room Damage Deposit

A $75 room damage deposit is required before occupancy. This deposit is refundable upon graduation or departure from College housing provided there are not damages to the premises and the student’s College account is current. Room assessments and changes are made through Residence Life.

Room Change Penalty Fee

Students who change rooms without the approval of Residence Life will be charged a $25 fee and will be required to move back into the original assignment.

Transcript Fee

Official transcripts cost $7 per transcript. Payment is due at the time the order is placed. Payment must be made in U.S. dollars only by cash or check made payable to The College of William and Mary. Transcripts must be requested in writing with a student’s signature. Request forms are available in the Office of the University Registrar, Blow Memorial Hall, online at http://www.wm.edu/offices/registrar/documents/transcript/official_transcript_request.pdf or written requests may be mailed to: The College of William and Mary, Office of the University Registrar, P.O. Box 8795, Williamsburg, VA 23187-8795, Attention: Transcripts. No transcript will be released until all financial obligations to the College are satisfied.

Graduation Fee

A one-time, non-refundable Graduation Fee (per degree) of $75.00 will be charged to all students after they have filed their ‘Notice of Candidacy for Graduation’ to the Office of the University Registrar.

Financial Penalties

Late Payment Fee

Failure to pay in full by the established due date(s) may result in the assessment of late fees in an amount up to 10% of the unpaid balance. Semester payment due dates are established by the Office of the Bursar. For students electing to pay tuition and fees through a tuition payment plan, the payment due date is determined by the plan selected.

Late Registration Fee

$50 for full-time students

$25 for part-time students

A student must contact the Office of Academic Programs to register late or register again after cancellation. If approved, payment is due in full for all debts owed the College, including a late registration fee and late payment fee.

Returned Check Fee

A $25.00 returned check fee will be charged for each unpaid check returned by the bank. If the returned check results in an unpaid account, an additional late payment fee will be charged, and cancellation of registration could result.

Parking

All motor vehicles operated or parked on College property, including motorcycles, motorbikes, and vehicles with handicapped plates or hangtags, must be registered with the Parking Services Office. A decal is required to park on College property at all times except in metered or timed spaces as posted. Parking Services’ office hours are 7:45 a.m. - 4:30 p.m. Monday through Friday. For further information about parking services after 4:30 p.m., please contact Campus Police. The Motorist Assistance Program (MAP) offers assistance to stranded motorists on College property 8:00 a.m.- 4:00 p.m., Monday through Friday. For more information, please contact (757) 221-4764.

College-Wide Financial Assistance

Stafford Student Loans are available to students whether or not they have demonstrated financial need. The annual loan limit for a graduate student is $20,500, of which $8,500 can be subsidized. The interest on a subsidized loan is paid by the federal government while the student is in school. However, the interest on an unsubsidized loan accrues while the student is in school. Most Stafford Loan lenders will allow the interest to accumulate, with no payment necessary until after graduation or until the student ceases to be enrolled.

Students interested in applying for a Stafford Student Loan must first complete the Free Application for Federal Student Aid (FAFSA) by April 1. Once the Financial Aid Office has received the FAFSA data, an award letter will be sent to the admitted student. The letter will indicate whether or not the student is eligible for the loan and all pertinent loan instructions will be enclosed.

In addition to the FAFSA, a Summer School Information Sheet must be completed with a copy of the summer registration schedule attached. Students must register for ALL summer session courses before submitting the summer information sheet. Graduate students must register for at least three credit hours in order to be eligible for federal aid programs during the summer. The summer financial aid processing period is a very tight one. It is absolutely essential that the submission deadline dates are met and all requested information is submitted immediately.

Additional assistance is available in the form of alternative loans. Individual eligibility will vary according to cost, need, other aid that is received and the credit worthiness of the borrower. A list of recommended, alternative loan programs can be obtained by contacting the Financial Aid Office at (757) 221-2420.